Introduction

Recurring meetings are essential for project updates, sprint planning, and stakeholder alignment—but they also consume significant PM bandwidth. Scheduling, sending reminders, and tracking action items often happens manually, leaving room for missed meetings, forgotten follow-ups, and lost context.

This tutorial shows how to use Make.com to automate recurring meetings and follow-ups, integrating calendar tools, Slack, email, and project management platforms. The result is a fully automated system that schedules, reminds, and tracks meeting action items—reducing manual overhead and increasing accountability.

What This Workflow Solves

This automation helps PMs:

• Automatically schedule recurring meetings across teams
• Send reminders and agenda details before each meeting
• Track meeting attendance and action items
• Follow up automatically after meetings
• Maintain a record of meeting history and decisions

Tools You’ll Need

• Make.com – automation engine
• Calendar tool (Google Calendar, Outlook, or Microsoft 365)
• Communication tools (Slack or Email)
• Project management tools (Notion, Jira, ClickUp, or Trello)
• (Optional) Notion or Airtable for logging meetings

Step 1: Define Meeting Types and Cadence