Introduction

Project managers spend a huge amount of time gathering updates, compiling reports, and distributing progress to stakeholders. Manually tracking task status across Jira, ClickUp, Google Sheets, or Notion is time-consuming and error-prone. Teams often end up misaligned because updates are delayed, incomplete, or inconsistent.

This tutorial shows how to build an automated status reporting workflow using Make.com. By the end, you’ll have a system that automatically collects progress from multiple tools, formats it into reports, and delivers updates to stakeholders—without manual effort.

What This Workflow Solves

The workflow allows PMs to:

• Pull task and project status from multiple tools automatically
• Aggregate updates into a single progress report
• Deliver real-time updates via Slack, Email, or Notion dashboards
• Highlight delays, blockers, and at-risk items
• Maintain a historical record of project progress

Tools You’ll Need

• Make.com – for automation
• Project management tools: Jira, ClickUp, Asana, or Trello
• Notion, Airtable, or Google Sheets – to aggregate data
• Communication tools: Slack, Email, or Teams for reporting

Step 1: Define the Metrics and Updates You Want