Introduction

One of the most repetitive responsibilities of project and product managers is sending stakeholder updates. Whether it’s weekly progress summaries, sprint updates, or milestone notifications, these reports are often compiled manually from multiple tools like Jira, ClickUp, Notion, or Asana.

With Make.com, you can automate the entire workflow—collect project data, structure the update, and send formatted reports automatically to Slack, email, or a dashboard. This tutorial walks through how to build an automated stakeholder reporting system that saves time while ensuring stakeholders always receive consistent, real-time updates.

What You’ll Build

By the end of this tutorial, you will have a Make.com scenario that:

• Pulls project updates from your project management tool
• Formats the updates into a structured status report
• Sends the report to stakeholders automatically
• Logs the report for historical reference

This workflow can run daily, weekly, or at the end of every sprint.

Tools Required

You can adapt the workflow depending on your stack, but a typical setup might include:

• Make.com – automation platform
• Jira / ClickUp / Asana / Trello – task tracking
• Notion / Airtable / Google Sheets – reporting database
• Slack / Gmail / Outlook – stakeholder communication
• OpenAI (optional) – for summarizing updates